TOWN OF HENNESSEY BOARD OF TRUSTEES
REGULAR MEETING
MINUTES
SEPTEMBER 14, 2023
The Board of Trustees of the Town of Hennessey met in regular session at 6:00 p.m. on September 14, 2023. The meeting was held in the Council Room of the Town Hall Complex located at 123 S. Main, Hennessey, Kingfisher County, Oklahoma.
Mayor Clif Vogt called the meeting to order at 6:00 p.m. Trustees David Jones, Harold Shaw, Bert Gritz, and Randy Bohnstedt answered roll call. Others at the council table were Town Clerk Kelley Vaverka, Town Treasurer Shelley Burch, and Town Administrator Tiffany Tillman. Also attending the meeting was Jack Quirk, Angie Bruner, Barb Walter, Jennifer Firgard, Bryan Burch, Alyssa Kubat, David Treanor, Libby Sieger, and Ruby Hernandez.
REPORT FROM HENNESSEY UNITED BOARD
Clif reported that the Wine and Chocolate Festival currently has 9 chocolate vendors and 8 wine vendors signed up.
APPROVAL OF CONSENT AGENDA
Motion by Vogt, seconded by Gritz. Motion carried 4 YES
ROLL CALL YES: Vogt, Shaw, Gritz, Bohnstedt NO: Jones ABSTAIN:
CITIZENS COMMENTS
David Treanor spoke about Life Guard safety
TOWN ADMINISTRATOR REPORT
Presented to the Board by Administrator Tiffany Tillman
OTHER SCHEDULED BUSINESS:
Tabled for more review
Tabled for more review
DISCUSSION ON THE OWNERSHIP OF THE COW PALACE
A question was brought up as to who owns the Cow Palace due to the fact that the county wants to condemn it and build something else in its place. It was determined by the board that the Cow Palace does belong to the county so they’re free to do so.
DISCUSSION ON THE MEMBERS OF THE PLANNING BOARD AND BOARD OF ADJUSTMENTS AND FINDING REPLACEMENTS FOR THOSE WHO ARE NO LONGER ABLE TO SERVE.
Some of the board members are not able to serve anymore or wish to be replaced so the word was put out that if anyone would like to serve, they need to reach out to the Trustees or Town Hall.
DISCUSSION WITH POSSIBLE ACTION TO APPOINT AN EMERGENCY MANAGEMENT DIRECTOR
Tabled
DISCUSSION WITH POSSIBLE ACTION TO APRROVE NIGHT DEPOSIT AGREEMENT WITH AUTHORIZED PERSONS FOR INTERBANK AS WELL AS DEPOSIT BAG PICKUP AUTHORIZATION
Motion by Vogt, seconded by Bohnstedt to sign a new night deposit and bag pick up agreement with Interbank to allow the Town Clerk, Deputy Town Clerk, Town Treasurer, and Deputy Town Treasurer to sign. Motion carried 5 YES
ROLL CALL YES: Vogt, Jones, Shaw, Gritz, Bohnstedt NO: ABSTAIN:
DISCUSSION WITH POSSIBLE ACTION ON IDEAS FOR THE FY24 REAP GRANT WHICH IS DUE
OCTOBER 31, 2023.
Motion by Gritz, seconded by Bohnstedt to pursue a reap grant for waterline and fire hydrant replacement on Mitchell Road between Oklahoma and Iowa Street. Motion carried 5 YES
ROLL CALL YES: Vogt, Jones, Shaw, Gritz, Bohnstedt NO: ABSTAIN:
DISTRIBUTION OF HENNESSEY TOWN CODES RECODIFICATION DRAFT COPY WITH DISCUSSION ON HOW TO PROCEED
Tiffany to copy and distribute for discussion at a later date.
NEW BUSINESS
None
CITIZENS COMMENTS
None
COUNCIL PERSONS REPORT
Shaw-concern will be addressed in HUA meeting
Jones-Asking about credit cards, Sams expenditures, and Amazon expenditures.
Gritz-None
Bohnstedt-None
Vogt-Thanked all responsible for the work done to drill the holes in the sidewalks for the flags.
ADJOURN
Motion by Vogt, seconded by Shaw to adjourn. Motion carried. 5 YES
ROLL CALL YES: Vogt, Jones, Shaw, Gritz, Bohnstedt NO: ABSTAIN:
Meeting adjourned at 7:04 p.m.
________________________________
Clif Vogt, Mayor
________________________________
Kelley Vaverka, Town Clerk
HENNESSEY UTILITIES AUTHORITY BOARD OF TRUSTEES REGULAR MEETING
MINUTES
September 14, 2023
The Board of Trustees of the Hennessey Utilities Authority met September 14, 2023. The meeting was held in the Town Hall Complex located at 123 S. Main, Kingfisher County, Hennessey, Oklahoma.
Chairman Clif Vogt called the meeting to order at 7:05pm with members David Jones, Randy Bohnstedt Harold Shaw, and Bert Gritz answering roll call. Others present at the council table were Kelley Vaverka, Town Clerk,Shelley Burch, Town Treasurer, and Tiffany Tillman, Town Administrator.
Also attending the meeting was Jack Quirk, Angie Bruner, Barb Walter, Jennifer Firgard, Bryan Burch, Alyssa Kubat, David Treanor, Libby Sieger, and Ruby Hernandez.
CONSIDER APPROVAL OF CONSENT AGENDA
Motion by Vogt, seconded by Bohnstedt to accept the Consent Agenda, Motion carried. 4 YES
ROLL CALL YES: Gritz, Bohnstedt, Vogt, Shaw NO: Jones ABSTAIN:
CITIZENS COMMENTS – Barb Walter asked Dave Jones why he is voting no on the consent agenda. He stated that he would like to see a purchase order report to be aware of what these amounts are for that they are approving.
OTHER SCHEDULED BUSINESS:
DISCUSSION WITH POSSIBLE ACTION TO APPROVE CHANGE ORDER #1 FOR REAP GRANT #KF23-2 SHOWING AN INCREASE OF $ 32,411.50 TO CONSTRUCTION COSTS.
Tabled
DISCUSSION WITH POSSIBLE ACTION TO APPROVE PAY APPLICATION #2 FOR REAP GRANT #KF23-2 USING LOCAL FUNDS
Tabled
DISCUSSION OF DRAINAGE ON THIRD AND MITCHELL RD ON CDBG GRANT #18523-21
Shaw is concerned that the drain is still going uphill
DISCUSSION WITH POSSIBLE ACTION TO APPROVE QUOTE FROM WARRIOR ROOFING SOLUTIONS TO REPAIR ROOF ON WATER PLANT. (INSURANCE HAS APPROVED THE REPAIR AND PROCESSED THE CLAIM FOR PAYMENT)
Motion by Vogt, seconded by Bohnstedt to approve the quote from Warrior Roofing Solutions to repair the roof on water plant for $49,222.86. Moton carried 5 YES.
ROLL CALL YES: Jones, Gritz, Bohnstedt, Vogt, Shaw NO: ABSTAIN:
PRESENTATION BY ALYSSA KUBAT ON DEQ WATER INSPECTION REPORT AND POSSIBLE ACTION(S), IF NEEDED.
None
PRESENTATION BY BRYAN BURCH ON DEQ LAGOON INSPECTION REPORT AND POSSIBLE ACTION(S), IF NEEDED.
None
DISCUSSION WITH POSSIBLE ACTION TO APPROVE QUOTE FROM UTILITY TECHNOLOGY SERVICES TO COMPLETE THE NEW ELECTRONIC METER CHANGE OUT.
Motion by Vogt, seconded by Bohnstedt to approve the quote from Utility Technology Services for $29,875.00 to change out meters. Motion carried 5 YES
ROLL CALL YES: Jones, Gritz, Bohnstedt, Vogt, Shaw NO: ABSTAIN:
DISCUSSION WITH POSSIBLE ACTION TO APPROVE THE REPAIR OF WELL #7 MOTOR WHICH MAY EXCEED $5,000.
Motion by Gritz, seconded Vogt approve the repair of Well #7 motor up to $10,000.00. Motion carried 5 YES
ROLL CALL YES: Jones, Gritz, Bohnstedt, Vogt, Shaw NO: ABSTAIN:
NEW BUSINESS –None
CITIZENS COMMENTS – None
COUNCIL PERSONS REPORT- Vogt reported that he checked with Interbank on CD rates
ADJOURN
Motion by Vogt, seconded by Bohnstedt to adjourn. Motion carried with 5 YES.
ROLL CALL YES: Jones, Gritz, Bohnstedt, Vogt, Shaw NO: ABSTAIN:
The meeting adjourned at 7:39 p.m.
____________________________________ ____________________________________
CLIF VOGT, CHAIRMAN KELLEY VAVERKA, SECRETARY
Last modified: October 17, 2023